Non-profit is seeking a dedicated Assistant Executive Director to join our team in Redwood City, California. This is a Contract-to-permanent position that offers an excellent opportunity to support the organization’s leadership in administrative, HR, and operational functions. The ideal candidate will bring strong organizational skills, attention to detail, and a collaborative approach to managing tasks effectively. This position requires full-time on-site work in Redwood City, CA.
Responsibilities:
• Assist the Executive Director with daily administrative tasks, including scheduling, correspondence, and document preparation.
• Process payroll, ensuring timesheets are accurate and submitted on time.
• Serve as the primary point of contact for HR-related inquiries, liaising with external HR vendors and attorneys as needed.
• Collaborate on updating employee handbooks and assist with occasional investigations when required.
• Manage contracts with vendors, focusing on communication and ensuring alignment with member benefits.
• Prepare and review income and expense reports, utilizing Excel for accuracy and tracking.
• Support event coordination by organizing logistics, volunteer coordination, and financial reporting for monthly association events.
• Ensure smooth communication across departments and maintain records related to compliance, employee training, and organizational policies.
• Handle general administrative support, including expense reports and other operational tasks.
• Utilize Google Suite and Microsoft Office tools to manage workflows and enhance team productivity.