Hours: Non-Exempt. Approximately 6 hours per day 30-hour workweek, but willing to work more than normal working hours when necessary.
Reports To: Administrator and CFO
Travel: Travels to and participates in meetings and seminars when deemed necessary by the Administrator and/or CFO.
Job Summary: Responsible for all day-to-day activities of the Good Shepherd Foundation and assigned administrative duties.
Work Environment: Sits, stands, and walks intermittently during the workday, and subject to many interruptions. Deals with the public, employees, visitors, family members and residents.
Essential Functions:
• Administers direct mail programs.
• Promote planned giving program.
• Manage mailing list.
• Develop goals and long-range plans for Good Shepherd Foundation.
• Develop and maintain a good rapport with the Corporation of Churches.
• Write and submit Grant Proposals for funding to appropriate Corporations and Foundations.
• Prepare periodic reports for the Administrator and the Board of Directors.
• Acknowledge all gifts to the Good Shepherd Foundation.
• Develop and maintain excellent public relations with the area business owners and citizens.
• Coordinate and prepare newsletter/appeal mailings as required.
• Coordinate Foundation efforts to raise funds through special events with select Foundation Committees.
• Maintain accurate records for donor files. Ensure Thank You letters are sent out.
• Prepare monthly Foundation Board of Directors meeting agendas, minutes, and financial reports for the Board of Directors.
• Promptly answer telephones in a courteous and professional manner.
•Acts as a receptionist for visitors.
• Miscellaneous computer work, copying and filing.
• Sorts and distributes incoming and out-going mail, forward mail as needed.
• Distributes fax correspondence to the proper person as needed.
• Assist in office duties in absence of other office employees.
• All other duties as assigned by the Administrator and/or CFO.
Skills and Abilities:
• Quality work performance.
• Promptness in carrying out assigned orders and directives for all entities.
• Accuracy and efficiency in all work performed.
• Efficiency of the performance of assigned duties.
• Complies with the established policies and procedures.
• Cooperation with other employees and Department Managers.
• Miscellaneous typing and filing.
• Ability to plan and organize work assignments.
• Care and use of supplies, equipment, and neatness of work area.
• Problem-solving Skills- able to use positive and objective problem-solving individually and as part of the team; to anticipate and recognize potential and actual problems, use creative interventions and approaches, positive attitude in making changes and trying new approaches.
Physical Demands:
• Sits, stands, stoops, lifts, and carries heavy items occasionally, bends, pushes, pulls and walks short distances during the day. Short emergency situations could require lifting and supporting 100 pounds or greater.
• Requires functional hearing ability to understand residents.
• Requires functional visual ability.
Qualifications:
A. Education/Other-
• Must be at least 21 years of age.
• Must have knowledge in computer skills and variety of office equipment.
B. Personal-
• Sensitivity to the needs, feelings and opinions of residents, family, and other staff members; patience, gentleness, concern, and sincerity; warmth and friendliness.
• Confidentiality with written and verbal information.
• Integrity, honesty, tact, and diplomacy when in contact with residents, family, and other staff members; professional behavior.
• Neat and well-groomed appearance.
• Economical, careful with property, supplies and use of time.
• Physically and mentally capable of fulfilling the job requirements.
• Motived and hardworking individual that can work unsupervised if necessary.
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