Job Description
Job Title: Entry-Level Office Administrative Assistant & Telephone Operator
Employment Type: Full-Time / Part-Time
Job Summary:
We are seeking a reliable and detail-oriented Entry-Level Office Administrative Assistant & Telephone Operator to support our staffing agency's day-to-day operations. This role is ideal for someone with excellent communication skills, a positive attitude, and a desire to grow within the company. You will be the first point of contact for clients and candidates, both over the phone and in-person, and will assist with general administrative duties to keep the office running smoothly.
Key Responsibilities:
- Answer and route incoming phone calls in a professional and courteous manner
- Greet and assist walk-in clients and job applicants
- Schedule appointments and interviews for recruiters
- Perform basic data entry and maintain candidate records in internal databases
- Assist with onboarding documentation and employment forms
- Monitor and respond to emails and office communications
- File, scan, and organize documents (physical and digital)
- Maintain office supplies and order replacements when needed
- Support recruiters and office staff with general administrative tasks
- Ensure the front desk and reception area remain tidy and welcoming
Requirements:
- High school diploma or equivalent (GED)
- Strong verbal and written communication skills
- Basic computer proficiency (Microsoft Office, email, and internet)
- Ability to multitask and prioritize tasks in a fast-paced environment
- Friendly, professional demeanor and strong customer service skills
- Reliable and punctual with a strong work ethic
- Bilingual (English/Spanish) is a plus but not required
Preferred Qualifications:
- Prior experience in an office, reception, or customer service role (not required)
- Familiarity with staffing or HR environments is a bonus
Benefits:
- On-the-job training and professional development
- Opportunity for growth within the company
- Competitive hourly wage or salary (based on experience)
- Paid time off, holidays, and potential benefits (if applicable)
Job Tags
Hourly pay, Full time, Work at office,