Job Description
Job Title: Document Control Assistant
Duration: 12 Months Contract (Possibility of Extension)
Location: Jackson, MI (Remote)
Pay: $23 per hour. on w2 without benefits
****NOTE: Can work remote however, will require visiting construction sites and various service centers in Michigan on a periodic basis.****
Job Description:
Seeking a Document Control Assistant to support project document control functions.
Responsibilities:
- Support Project Managers with administrative and document control duties
- Attend all project meetings
- Manage meeting minutes with Unifier and disseminate to project stakeholders
- Set up events and project team meetings
- Help collect all project documentation required for Project Gate Reviews 1-5
- Participate in Gate Review Meetings providing updates and other project information
- Prepare presentations
- Manage contact lists
- Monitor and update goal tracking sheet
- Update Weekly Operating Reviews in Unifier
- Assist PM and engineer with assembly of bid package
- Participate in bid evaluations, provide documentation to supply chain as requested
- Communicate with all project Stakeholders answering questions and providing information
- Request project folders in ProjectWise (if not completed by engineer)
- Request and manage project shells in Unifier
- Request and assist with access for project team members to Unifier
- Track permit status/close permits out
- Track material status
- Review invoices
- Update project playbook
- Upload/Update risk register in Unifier
- Manage project submittal/transmittals in Unifier
- Review AFC drawing packages for completeness
- Create and transmit Construction Document Sets to construction contractor
- Review RFI and PCN log to ensure all are answered timely and complete
- Schedule and perform project documentation audits and closeout meetings
- Ensure pressure test documentation is complete and submitted timely to engineering and compliance
- Ensure all project forms are complete.
- Submit/Collect project redlines timely.
- File, maintain and control all project-related documents in conformance with company standards and best practices
- Select document attributes and other metadata for all project record files in ProjectWise
- Request closure of all Purchase Order’s
- Submit documentation to Work Order completion.
Experience:
- Organization of multiple projects.
- Minimum 3 years of experience in a document control project
- Experience with doc control software.
- Experience in the natural gas utility projects preferred.
- ProjectWise and Unifier preferred.
- SAP experience preferred.
Education:
- Required: High School degree or equivalent.
- Education Preferred: Some college
Thank you!
Job Tags
Hourly pay, Contract work, For contractors, Remote work,