Executive Admin Assistant, Executive Administrative Assistant , Executive Assistant , Admin Assistant , Executive Admin , Bank , Banking , Finance , Investment
Job Title: Executive Assistant
Location: New York, NY 10019 (Onsite)
Duration: 8-months Contract (Possible Extension)
Pay rate - $35 to $37
Job Description:
Summary:
• Top 3 Skills:
Office experience, quick learner, team player
Job Responsibilities:
• Extensive telephone coverage for Managing Directors: answer phones, take accurate messages, know executives whereabouts at all times, handle urgent/confidential calls with appropriate judgment
• Calendar maintenance for meetings, events, and/or conference calls
• Coordinate travel and lodging including the submission of any expenses associated with travel or client visits
• Navigate Firms resources, interface with various departments to collect information, respond to requests, obtain services
• Provide backup support for colleagues during vacation/sick days, and assist as needed with other office needs
• Miscellaneous support: setup and maintain mail groups, keep orderly, fully functioning work area
Required Skills and Personal Attributes:
• Strong communication, judgment, and problem-solving skills
• Strong attention to detail as well as solid organization/time management skills
• Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
• Able to work in a fast-paced environment and handle multiple tasks concurrently
Other Requirements:
• Proficient in Microsoft Office applications, especially Outlook for email, calendar, and contacts.
• Other helpful applications include Excel, internet, and research tools. Concur proficiency a plus.
• Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements
Reports to:
• Office Manager