Job Description
Executive & Operations Assistant
Location: Hybrid – Fort Wayne, IN
Schedule: Full-Time | Monday–Friday
About Us
We’re a fast-growing, forward-thinking real estate team focused on delivering exceptional service and results. As we scale, we’re looking for a tech-savvy, highly organized Executive & Operations Assistant to help streamline our operations and keep things running smoothly behind the scenes.
What You’ll Do
Executive Support
- Manage inbox and calendar for company leadership
- Coordinate lead calls, listing visits, and walkthrough appointments
- Book travel and organize itineraries
- Provide general support to ensure day-to-day tasks are handled efficiently
Operations & Tech Support
- Set up team email accounts and manage basic Google Workspace tools
- Troubleshoot common tech issues and support team tools
- Assist in maintaining smooth internal workflows
- Create branded materials using templates in Canva (email signatures, client docs, etc.)
Real Estate Admin & Finance
- Support listing and transaction coordination (documentation, scheduling, file prep)
- Track commissions, payments, and expenses using spreadsheets
- Handle payments to vendors and coordinate thoughtful client closing gifts
What You Bring
- Experience in executive support, admin, or real estate operations
- Highly organized with great attention to detail
- Proficiency in Microsoft Office, Google Workspace, and general tech tools
- Strong communication skills (written and verbal)
- Ability to take initiative and solve problems independently
- Reliable transportation (approx. 20 miles of work-related travel per week)
- Growth mindset and collaborative attitude
Nice to Have (Bonus Points)
- Experience with Canva, CRM systems like Follow Up Boss, or real estate software
- Background in financial tracking or bookkeeping
- Real estate license is a plus — if you don’t have one, we’ll cover the cost for you to get licensed within 6 months to help us with transactions, (no we don't expect you to be a realtor)
Benefits
- Competitive starting salary
- Health insurance coverage
- Strong focus on work-life balance — no weekend or evening expectations
- Professional development support
- Opportunity to grow alongside a high-performing, people-first team
- Mileage reimbursement for work-related travel
- Inclusive, collaborative company culture
Please note that this role is being fulfilled through Staffify, LLC, a staffing agency specializing in real estate support roles. This does not impact the applicant in any way—hiring, onboarding, and job responsibilities remain the same as they would in a direct hire process.
Due to the high volume of applications, we may not be able to respond to each applicant individually. If your qualifications align with our needs, we will reach out to you for the next steps. We appreciate your interest in joining our team!
Job Type: Full-time
Pay: $60,000.00 per year
Job Tags
Full time, Monday to Friday,