Job Description
Job #2139
We are seeking a high-performing Executive Assistant to support the Founder & CEO of a fast-paced, dynamic organization in Upstate New York. The ideal candidate is experienced (5-10+ years), proactive, organized, and tech-savvy, with a proven track record of supporting a Founder/CEO, or an UHNW individual. This is a hybrid, full-time position requiring in-office presence 3 days per week (with flexibility on the days). Candidates must be local or willing to relocate (relocation assistance provided).
Responsibilities (but not limited to):
- Manage and triage a high volume of emails, flagging priorities and drafting responses
- Maintain and improve an efficient digital and physical filing system
- Proactively keep the CEO organized and one step ahead of schedule
- Calendar and meeting management, including prep materials and follow-ups
- Coordinate travel arrangements and detailed itineraries
- Manage confidential and sensitive information with discretion
- Liaise with internal staff and external partners on behalf of the CEO
- Provide general administrative support and handle ad hoc projects as needed
Requirements:
- Minimum 5 years of experience supporting a CEO, Founder, or UHNW individual
- Exceptional organizational, multitasking, and problem-solving skills
- Highly tech-savvy; comfortable with productivity, communication, and scheduling tools (e.g., Google Workspace, Microsoft Office, Slack, Zoom, etc.)
- Strong communication skills, both written and verbal
- Ability to anticipate needs and operate with a high level of discretion and professionalism
- Able to work independently with minimal direction
- Comfortable working in a fast-paced, evolving environment
- Local candidates only (or within a reasonable commute); must be willing to relocate if you're not already in the area
Pay: Up to $140,000 + full benefits + bonus eligibility
Schedule: Monday-Friday, 8/9am-5/6pm with flexibility after work hours and weekends as needed.
Location: Syracuse, NY. This is a hybrid role with expectations of being in the office 3 days a week
Looking to hire immediately!
Job Tags
Full time, Local area, Immediate start, Relocation, Relocation package, Weekend work, 3 days per week, Monday to Friday,