Job Description
🚨 Executive Assistant to the CEO (Part-Time to Full-Time) | CPS1 Security
📍 Location: Remote with occasional in-person meetings (if local to Central California preferred)
🕒 Start: 20 hours/week, growing to 40 hours/week based on performance
💼 Industry: Security, Executive Leadership, Operations
Are you highly organized, fiercely reliable, and capable of staying five steps ahead?
CPS1 Security, a nationally recognized leader in physical security and executive protection, is hiring an Executive Assistant to directly support its CEO.
This is more than a calendar-and-email job. We're looking for a true force multiplier—someone who thrives in a fast-paced, mission-driven environment and can bring calm to chaos.
🔑
Key Responsibilities - Email and Communication Filtering
- Prioritize incoming messages and ensure only the most essential reach the CEO’s desk.
- Meeting & Calendar Management
- Proactively schedule and prepare for internal/external meetings while balancing professional and personal calendars.
- Travel & Event Coordination
- Book flights, accommodations, and logistics; oversee corporate events aligned with CEO's availability and brand mission.
- Project & Task Tracking
- Keep the CEO updated on key initiatives, progress, and deadlines. Know what’s critical before it's even said.
- Time Optimization
- Constantly look for ways to streamline schedules and reduce inefficiencies.
- Financial Oversight
- Monitor expenses tied to the CEO’s activities and ensure all budgeting is sharp and accurate.
- Confidentiality & Discretion
- Handle highly sensitive information with absolute trust, loyalty, and professionalism.
- Team & Network Coordination
- Act as a liaison between internal teams, external stakeholders, and the CEO’s personal network.
- Lifestyle Management
- Support with scheduling personal appointments and family-related coordination to maintain balance.
📆
Daily Cadence - Review & update CEO’s calendar
- Inbox management: achieve "Inbox Zero" by 10AM & 5PM PST
- Coordinate meetings, speaking engagements, and travel
- Compile daily To-Do list and complete all action requests via Slack, Voxer, and email
- Prepare for check-ins with CEO and maintain running Admin Agenda
- Brief review of 6-week calendar for proactive planning
- End-of-day inbox sweep & prep next day’s tasks
- Use personal and professional network for lead generation
- Potential for IG updates as needed - additional income potential
📅
Weekly Rhythm - Audit 6-week calendar view for accuracy
- Confirm invite responses, client program scheduling, and family commitments
- Meet with CEO’s wife to align on travel and family logistics
- Confirm or update all travel itineraries
- Send weekly status report on action items and upcoming needs
🧠
Who You Are - A trusted executor who thrives in a role where autonomy and proactivity are essential
- 5+ years experience supporting C-Suite executives (bonus if in the security, defense, or consulting world)
- Ultra detail-oriented, calm under pressure, and ruthlessly organized
- Tech-savvy (Google Suite, Slack, Zoom, Telegram, Airtable, Voxer, etc.)
- Someone who treats discretion like doctrine - likely to sign an NDA upon start
- You don’t just keep up—you stay ahead
Job Tags
Full time, Part time, Local area, Remote job,