Job Description
Role Overview
We are hiring a highly organized and proactive Personal Assistant to support executive leadership. This role focuses on administrative execution, communication management, and operational organization. You will play a key role in keeping workflows clean, priorities clear, and nothing overlooked.
You will function as a trusted gatekeeper and coordinator, enabling leadership to stay focused on strategy, deal execution, and growth.
Key Responsibilities
Email & Communication Management
- Monitor and organize inboxes
- Identify and flag priority messages
- Draft and send routine responses as directed
- Label, file, and archive important conversations
File & Document Management
- Organize Google Drive and shared folders
- Upload, rename, and process documents (PDFs, OMs, LOIs, etc.)
- Maintain clear and logical document structures for easy access
WhatsApp & Messaging Oversight
- Monitor WhatsApp and messaging channels as instructed
- Organize conversations and surface time-sensitive items
- Ensure critical messages are not missed
Inbound Calls & Coordination
- Answer or screen inbound broker and partner calls
- Take detailed notes and route information appropriately
- Schedule follow-ups when required
Calendar Management
- Manage Google Calendar
- Schedule calls, meetings, and reminders
- Coordinate availability and prevent scheduling conflicts
Market Research Support (as needed)
- Assist with basic market or property research
- Compile broker, asset, or market-related information
- Summarize findings clearly for leadership review
Qualifications
- Proven experience as a Personal Assistant, Executive Assistant, or similar role
- Strong written and verbal communication skills
- Highly organized with strong attention to detail
- Comfortable handling confidential and sensitive information
- Tech-savvy with Google Workspace, email, and messaging platforms
- Able to prioritize independently and manage multiple tasks
Experience in real estate, finance, or a fast-paced business environment is a plus, but not required.
What We’re Looking For
- Someone proactive who anticipates needs before being asked
- A strong communicator who can separate signal from noise
- A problem-solver who takes ownership and follows through
- Someone comfortable working closely with executive leadership in a dynamic environment
Job Tags