Job Description

MUST BE LOCATED IN MIAMI, FL

The IT Project Coordinator is responsible for assisting Project Managers on the IT New Builds & Refurbishment team in organizing ongoing projects. This includes general project tasks such as scheduling, ordering, and tracking materials, logistics coordination for materials, travel coordination, and other project administration tasks. The IT Project Coordinator will be required to monitor project plans, schedules, resource hours, budgets, and expenditures to ensure coordination tasks are completed on time and within project constraints to ensure successful project outcomes. The IT Project Coordinator will be working simultaneously with multiple project managers on various new build and dry dock projects and must be well organized, detail oriented, and have good written and verbal communication skills. The IT Project Coordinator must be competent in Microsoft Office including Excel, Word, PowerPoint, and Teams.

• Coordinate materials/hardware procurement and logistics including creating and maintaining master order lists per project, entering purchase requisitions, ensuring proper & timely issuance of POs, working with vendors to track and report on procurements status, ensuring all items are received, coordinating logistics and ensuring equipment is received on time at its final destination.
• Update master order lists, ensure accuracy, and reconcile with bills of materials, purchase orders, and payment system to ensure all materials are marked as received in the system and ready for payment. Near project closure, ensure all POs are reconciled and closed.
• Visit offsite locations, such as warehouse facilities, to assist with physical inventory of materials received and reconciling against orders to ensure accuracy. As needed, assist with preparation of materials for shipping, such as labeling, palletizing, etc.
• Assist with coordination of travel for vendors and project resources including preparing and sending travel requirements and rules documentation for personnel & subcontractors, coordinating cabins/hotels for vendors and other project personnel, communicate personnel movement to project teams.
• Prepare necessary presentation materials for meetings, attend meetings, prepare minutes of meetings, and distribute as required. Follow up with assigned resources to ensure action items are completed within time constraints.
• Work with project resources on sourcing alternate items/materials when requested materials are unavailable due to time constraints or end of life.
• Contribute to departmental activities & programs by accomplishing related tasks as needed.
• 3 – 5 years experience in logistics and project coordinator
• English as primary language
• Live in the South Florida area, as they will need to come into the Doral office as well as visit warehouses to work with our team on equipment inventory.

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