Job Description
Direct Hire Opportunity
Our client is located in San Jose Ca area - small law firm specializing in estate planning and probate. We are seeking a highly organized and motivated Legal Administrative Assistant to grow long-term with our firm, supporting our day-to-day operations and ensuring high-quality service to our clients. As a Legal Administrative Assistant, your responsibilities would include:
About the Role:
- Client Communication: Serving as the primary point of contact for clients, answering phone calls, and managing email correspondence.
- Scheduling: Coordinating and confirming client appointments.
- Manage client interactions professionally, maintaining strict confidentiality and delivering exceptional client service.
- File Management: Organizing and maintaining electronic and physical case files, ensuring that all documents are filed appropriately and deadlines are met.
- Court Filings: Managing e-filing and paper filing of legal documents with the court under attorney supervision.
- Administrative Support: Performing general office duties such as copying, scanning, and managing incoming and outgoing mail.
- Light Accounting- Entering client invoices
- Demonstrates a high level of professionalism
- Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
- Ability to work independently with minimal supervision, while also being a collaborative team player when required.
Qualifications:
- Experience : Some experience as a legal secretary, assistant, or paralegal preferred.
- Skills : Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, and Outlook). Ability to handle confidential client information with discretion and professionalism.
- Certification : notary is a plus.
- Work Ethic : Detail-oriented with the ability to prioritize tasks and manage deadlines.
Education & Experience
- High school diploma or equivalent
- Minimum of three years of experience in a office environment or an equivalent combination of education and experience
Benefits:
- 401(k)
- Paid time off
- Health insurance
Full time in office Monday - Friday 7:30am -3:30pm
We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Tags
Full time, Monday to Friday,