Job Description

Location: Arlington, VA (Hybrid – Tuesdays through Thursdays in-office)

Schedule Flexibility: Occasional weekend availability may be required depending on event schedules.

Travel: 5-6 times per year .

Our client The Manufactured Housing Institute (MHI) is hiring a Meeting & Events Coordinator . The Manufactured Housing Institute (MHI) is the national trade association representing all segments of the factory-built housing industry. MHI works to promote and protect the interests of our 1,000+ member companies , including home manufacturers, retailers, community owners, developers, lenders, and other professionals dedicated to building high-quality, attainable housing. With a commitment to quality, speed, and flexibility, MHI operates as a hardworking and supportive organization that values strategic thinking and operational efficiency.

WHO WE ARE LOOKING FOR

We’re excited to welcome an organized, detail-oriented Meeting & Events Coordinator who is looking to grow and make a significant impact. This role is perfect for a candidate with 1-2 years of experience in event coordination or logistics who is eager to gain hands-on experience in event planning and execution. Reporting to the Senior Director of Meetings , you’ll play a key role in supporting MHI’s events— handling logistics, assisting with registration, coordinating vendors, and ensuring smooth event execution . This role offers an exciting opportunity to develop event management skills in a collaborative environment while working on multiple events throughout the year.

In This Role, You Will:

Event & Registration Support

• Assist in coordinating the event lifecycle , including registration setup, testing, and pricing .
• Work closely with the marketing team to update event-related information on the website.
• Monitor registration trends and generate weekly reports for stakeholders.
• Support housing logistics for staff, vendors, and VIP attendees.

Exhibitor & Vendor Coordination

• Serve as a point of contact for exhibitors, handling inquiries and updating information.
• Assist in vendor selection and coordination, including helping with RFPs and comparing pricing .
• Support smaller vendor relationships, including temporary staff and security.
• Support the exhibits team by handling inquiries, updating information, and helping to provide a well-organized experience before and during the tradeshow.

Collaborative Project Assistance

• Work with the marketing team to update event websites and digital platforms.
• Assist in creating event specifications and supporting documentation for planning purposes.

Post-Event Coordination

• Assist with post-event reconciliation , including reviewing invoices and ensuring accurate processing .

Requirements

• Bachelor’s degree in event management, hospitality, marketing, or related field (or equivalent experience).
• 1-2 years of experience in event coordination, registration management, or hospitality logistics .
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively with cross-functional teams and vendors.

Why You’ll Love This Role

This position is perfect for someone who thrives in a collaborative, fast-paced environment with a variety of responsibilities. You’ll have the opportunity to gain hands-on experience in event planning, registration management, and vendor coordination. With some travel (5-6 times per year) and hands-on involvement, this is a fantastic opportunity for someone who wants to develop their skills and grow within the events industry .

Job Tags

Similar Jobs