Job Description
About the Role:
As a key member of our Client Experience Team, the Office Coordinator ensures daily operations run smoothly while helping to create a welcoming, well-organized environment for both clients and employees. This is a Monday–Friday, in-office position that’s ideal for someone who enjoys keeping things running behind the scenes, solving small tech puzzles, and making people feel supported and informed.
Key Responsibilities:
Office & Facilities Management
- Maintain a clean, organized, and efficient office environment
- Track and manage office supplies, inventory, and employee devices
- Process incoming and outgoing mail and deliveries
- Keep common areas stocked with snacks, beverages, and essential supplies
- Decorate the office for holidays and seasonal events to help create a fun, engaging atmosphere
Technology & IT Support
- Set up laptops, phones, and other equipment for employees
- Provide tier-one IT support and escalate more complex issues as needed
- Maintain an up-to-date inventory of devices and tech assets
Communication & Client Support
- Answer incoming calls and route them to the appropriate person or department
- Serve as backup for lead intake when needed
- Welcome and assist in-office visitors with a warm, professional presence
Event & Meeting Support
- Help coordinate team events, meetings, and staff activities
- Support logistics such as meeting room setup, food orders, and tech check-ins
Job Requirements:
- 1–2 years of experience in office coordination, customer service, or administrative support
- Strong multitasking and organizational skills
- Comfortable with basic tech troubleshooting and device management
- Excellent written and verbal communication skills
- Friendly, proactive, and team-oriented attitude
- Proficient in Microsoft Office and/or Google Workspace
Preferred Skills:
- Conversational or fluent Spanish
- Experience using Microsoft Excel for basic tracking and reporting
- Familiarity with IT ticketing systems or inventory tools
Compensation:
- Starting pay range for this position is $20-25/hour, based on a variety of factors.
Job Tags
Holiday work, Monday to Friday,