Job Description
A busy UHNW family are looking for a full time House Manager/ Personal Assistant to look after their personal affairs and multi-property management/ oversight . This role will predominantly work for the lady of the house, but as both principals are busy in their full-time jobs this individual should be able to handle work autonomously .
This role requires an individual with some experience in this field , with an ability to both work with inherited systems and create processes . They should be happy to work on a variety of different tasks , taking a generalist approach and have excellent problem solving and organizational skills. Ideal candidates will be excellent with people , have a bright disposition , and be keen to contribute to the team , with the aim to create smooth running of the principals’ lives and properties .
Job Title: Personal Assistant/ House Manager
Location: Chicago
2nd Locations: Lake house in Michigan, Miami (condominium), Snowmass CO, other smaller homes in Chicago
Travel: Potentially required, ideally flexible to provide 3 days travel per month
Hours : Core hours, Monday – Friday 45 hours, but flexibility to respond outside of hours required
Salary : From $130,000 up but DOE
Benefits : TBD, potential to provide housing
The Staff: 1 Nanny/ Family Assistant, Housekeeper, Property manager at other locations
Interview Process: Multi interview with family and potential other team members
Duties
Handling personal matters as necessary, including, but not limited to:
- Running daily personal errands
- Managing inboxes and mail
- Managing personal/family agenda/ calendars
- Booking dining reservations and personal appointments
- Assisting with arrangement of personal trips
- Managing home events, birthday parties, dinners, fundraisers etc.
- Assisting with the children – only 1 child left in the home (16/17 yrs old), potentially housesitting with him if parents are ever traveling, assisting with some driving if needed (rare)
- Assisting with the pets (3 dogs), vets, grooming, walks if needed
- Projects and research as needed
- Paying bills
- Maintain family records, keeping and documenting detailed notes of preferences
- Ensuring all assets are well insured and maintained (homes, luxury good, cars etc)
Handing household management as necessary, including, but not limited to:
- Ensuring home is well maintained through walkthroughs, liaising with vendors for repairs, and pre-emptive maintenance
- Sourcing, negotiating, liaising with all third parties, new and current
- Oversight of all renovations/ repairs/ maintenance etc.
- Ensuring all homes have household manuals and SOPs which align perfectly with the principals’ needs
- Liaising with household staff and assisting them as needed
- Liaising with household staff at secondary properties and ensuring the homes are well organized and on track.
- Setting up homes for arrival – travelling to the homes if needed
Requirements
- Legally able to work within the United States
- A clean valid Driver’s License, with own car to travel to and from work
- Proven work experience as a Personal Assistant
- MS Office and English proficiency
- Happy to undergo a criminal background check
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Excellent references required from both current and previous employers
Preferred Qualities
- Outstanding organizational, problem-solving, and time management skills
- Ability to multitask and prioritize daily workload
- Fun personality, friendly and positive with low ego
- Unflappable, calm under pressure; confident and able to hit the ground running
- Happy to perform tasks in the manner the Principal prefers – not ‘stuck in own ways’
- Accepting of feedback, able to correct mistakes quickly
- High EQ when working with household staff and
- An understanding of old school Mid-Western values of hard work and striving for excellence
Job Tags
Full time, Work experience placement, Flexible hours, Monday to Friday,