Job Description
Our client, a respected public accounting firm, is seeking a professional, detail-oriented, and client-focused Receptionist to join their team. As the first point of contact for clients, vendors, and guests, the Receptionist plays a key role in maintaining a welcoming and professional office environment. This role also provides essential administrative support to ensure smooth day-to-day operations.
Schedule: Full-time | Monday–Friday, 9:00 AM – 5:30 PM
Overtime may be required during tax season (January–April)
Key Responsibilities
Client Interaction & Front Desk Duties
- Greet visitors, clients, and staff with professionalism and courtesy
- Answer and direct incoming calls to the appropriate team members
- Maintain an organized and presentable reception area
- Monitor and respond to the firm’s general email inbox
Administrative Support
- Schedule appointments and manage meeting room calendars
- Assist with scanning, copying, mailing, and document filing
- Track and order office supplies as needed
- Distribute incoming mail, packages, and courier deliveries
- Assemble tax return folders and client packets during busy seasons
Internal Coordination
- Provide support to partners, managers, and admin staff
- Assist in organizing firm meetings, events, and training sessions
- Ensure confidentiality of all client and internal firm information
Qualifications
- 1–2 years of receptionist or admin experience, ideally in a professional services or accounting environment
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite (Outlook, Word, Excel)
- Professional appearance and positive demeanor
- Ability to manage multiple priorities and remain composed under pressure
- Familiarity with accounting/tax software (e.g., CCH, ProSystem fx, Thomson Reuters)
- Experience handling confidential financial documents
- Bilingual skills are a plus
Benefits
- Paid time off and company holidays
- Health, dental, and vision insurance
- 401(k) retirement plan
- Supportive team environment with growth opportunities
Job Tags
Holiday work, Full time, Monday to Friday,