Key Responsibilities

Execute consistent, professional follow-up with warm and hot leads to keep opportunities active
Support the President & Client Success Manager with administrative tasks including scheduling candidate and client calls, calendar management, and document/call prep
Maintain and update the CRM (e.g., Bullhorn, HubSpot) with accurate records of candidate/client interactions and lead status
Prepare and support sales collateral, presentations, and proposal documents
Track communication and engagement metrics for lead activity and follow-up effectiveness
Assist with outreach to prospective or existing clients for executive search or staffing services
Assist with LinkedIn outreach and messaging / responses

What Success Looks Like

No warm lead goes cold due to lack of follow-up
Consistent connections with past leads, contacts, and accounts
Persistent follow up on current and past due tasks
Ability for rest of the team to focus on strategic growth and Account Developing specific companies, while this role drives day-to-day execution and more administrative tasks.
Increased conversion of both executive and staffing search opportunities through improved responsiveness and coordination

Requirements:

1–2 years of experience in an administrative, sales support, recruiting coordination, or client service role.
Responsiveness and a sense of urgency are key to this position.
Being curious.
Strong communication skills, both written and verbal.
Proficient with CRM tools such as Bullhorn, HubSpot, or similar platforms.
Detail-oriented with excellent organizational and time management abilities.
Comfortable using LinkedIn and other platforms for outreach and engagement.
Self-starter who thrives in a collaborative, fast-paced environment.